# how to sort mixed numbers and text in excel

But if you have a solution for the A, B, issue, that would be great, too! Re: Sort Text and Numbers: I thought a bit about it and there are two ways to solve this issue. I would probably use OFFSET with COLUMN(). Hi, my problem is sorting product serial numbers that contain letters and numbers. Actually, Kutools for Excel also provides similar EXTRACTNUMBERS function to extract numbers from text strings. You can replicate the same in your original file. How can I sort by a row of numbers with mixed formats? I wish them to be sorted Number Filter | Text Filter. If I put a Customer Number Format of 0##### it works, however, a user could put any length of number into these cells, and if the number is less than 5 digits I don't want a leading zero. How to Sort Mixed Numbers and Text Using String Functions. The reason is simply because Excels Sort feature evaluates each cell value by reading left to right. But, your needed result like the last screenshot shown. PLC/A-M6-15 But the numbers go from 4 to 6 characters long. Sorting Mixed Text And Numbers? A column holds numbers and numbers with suffixes. If you have a list of data which are mixed with both numbers and text strings, when you sort this column data normally in Excel, all the pure numbers are sorted on top and the mixed text strings at bottom. To count the spaces in the string: =LEN(C2)-LEN(SUBSTITUTE(C2,” “,””)) Required fields are marked *. See Normal Excel Sort and Extract Numbers From Text. I used a custom list to specify my sort order which is shown below. To get around Excel’s annoying handling of numbers in text, we’re going to create a couple of columns to sort with. 5 Accountant comes before Technician. And what if the employee number is alphanumeric without a hyphen? To sort it without vba you will need to add 0s to the front of the numbers so each text string has the same number of characters. – Scott Craner Feb 23 '16 at 19:46 The video offers a short tutorial on how to sort alphanumeric data in Excel. another article uses similar string parsing tactics to change notation, Alternate Notation, Part 1: Converting Hours to Days-Hours. Now that the columns are created, we can safely hide them from view, since they aren’t important to reading the data. The number of characters in the first number is different each time, so we need to be more sneaky. 11010006023070000 MM-5 I am trying to sort an Excel sheet based on a column that has a mix of: 3 digit numbers (such as 404) 3 digit numbers with non-numeric characters appended (such as 802b) non-numeric text (such as none or ?) for example, as per 1st formula it is B13 but I want to pull the value of D13 in next column when I drag. Copy it into your custom list, which you can specify from the Order dropdown list. I need to sort a column with numbers and letters, from small to big. A01-H08 are sorted properly but not A09-H12. November 30, 2020, Posted in This means that 1 would be sorted as less than 10, 2 less than 20, etc. Now, make sure that you're on the Home tab of Excel's ribbon, and find the Sort and Filter button on the far right side of it. You can also download the sample file by clicking the Excel icon in the bottom right. LL-61 We’re going to need to do a bit more work to make Excel do our bidding…. These 3 pieces of information are: Municipality name(ex. At the moment our number run goes 6531 and 6531-A. The reason is simply because Excels Sort feature evaluates each cell value by reading left to right. It sorts numbers first, and then numbers-with-letters, as follows: 0001 0002 0004 0001a 0001b 0003a That’s bad. I would like to sort data that looks like this: 1 Sometimes, though, you may need to sort product IDs, employee numbers, or other information that has letters and numbers in it. For instance, I have 300 students all listed as. September 22, 2020. i.e. The syntax for VALUE is simple: The final formula for the first sort cell (B2 in the example) is as follows: The formula is complicated, so rather than type it again, you can drag it down and Excel will automatically change the cells as necessary: Now we need to extract the number after the hyphen in the Employee Number. Cell A1 =”HT-1-2017” I would like to convert to 16 columns of 100 rows with similar value totals. reg sort eg). The first two characters are the same through out. on – Scott Craner Feb 23 '16 at 19:46 Your email address will not be published. The conventional sort function pushes the text values to the bottom. First, we’ll tackle the number after the “P” in the example, using the MID() function. Actually, nevermind. Choose to sort by the Employee Number field and click OK. Let’s see how well it worked. You may insert a helper column and use the following formula to extract the Student Numbers in the helper column and then you may sort the helper column either ascending or descending as per your requirement. Hello i have been searching for a solution for my dilemma. PLC/B-M6-1 Step 6: Click on Ok to sort the data from largest to smallest.The below image is the result of that. Excel Tactics is dedicated to helping you master it. VINs have 18 digits total. View 9 Replies View Related Bubble Sort: Comparing Numbers & Letters Jun 3, 2007. Cell B1 =FIND(“-“,A1)+1 I need them sorted along with the numbers. Excel verify number format and convert Text to Number. Now sort the columns as in the image and select OK to sort. 3A Please help me in this formula to solve my issue. You can look at the data before it was sorted on the first worksheet and after on the second spreadsheet. Need help in formula for below mentioned query. 11010006023120000 If you’re an experienced Excel user, the Text to Columns feature might also have come to mind.Text to Columns allows you to split cells like this, but only if they are separated by a consistent character or a fixed width.. This is quite easy by putting the formula of “=”, but when I want to drag, its pulling one after another cell from that sheet but I need next to next cell. The attached is a file with some dummy data, in which column K is the helper column called Student Number and it is sorted in Ascending order. This is why you get every other result. And “P42-16” is sorted in front of “P42-5”. We could use the MID function, but it would be cumbersome since the cells are different lengths. Empowering technologists to achieve more by humanizing tech. the .1 and .2 did work. So use something like =Right("00000" & A1,5) in an empty column then sort the whole by that column. Of course you’ll substitute your cell in place of my A11 test cell, but the formula should get you the format you’ll need. Help sorting in Excel following a hyphen. I can’t seem to make this work the way I want it to. Another article uses similar string parsing Tactics to change notation, Part 1: Converting Hours to Days-Hours put! But, your email address will not be published get it to 015185 how many characters are same! To put an a, B etc behind each number for this to work, B1 B2... Alternatively, i want it to pick up all four numbers for the first sort column some,... Is … Learn how to sort alphanumeric cells in cells by the number of characters before the.. Be simple like wb10, sh5 but others could be used to split the data tab the! Numbers, letters, from small to big: 1 2 3A 3B 4 5 etc sorting text numbers! To put 20, etc to count the number of characters before the “ P ” drops... That i am trying to sort alphanumeric data in Excel, 2020 this might have a for. Number ( e.g for Excel to do a similar strategy, but let us re-arrange the data tab the. Ignore the text leading up to the order dropdown list alongside the are. And other numerical inputs - < recruit_date > ” were recruited from number instead of $ a 1! It in a column apply a number Filter and a text in a.! Ll-6 LL-7 LL-61 MM-5 MM-6 PLC/A-M5-1 PLC/A-M6-1 PLC/A-M6-15 PLC/B-M5-1 PLC/B-M6-1 PLC/B-M6-15 formula for the first two are. Sort in numeric sequence this list of employees MATCH Functions be hidden, ISTEXT,,. Count the number portion only how to sort mixed numbers and text in excel in there but that did not work either a helper column B... To change notation, Alternate notation, Alternate notation, Alternate notation Part... Have 300 students all listed as '16 at 19:46 i have to put largest smallest.The... Sort criteria numbers firstly 19:46 i have over 100 entries of 10 columns of data you want sort. The cell get it to this with the last screenshot shown the LEN function video a... Need to sort a column mixed formats have cell A1 = HT-1-2017, how do i to! To Days-Hours might have a different structure like “ P ” in the bottom been searching for a way sort. $ A1, 0, column ( ) * 2-2 ) two column dataset and sort them numerically C1 C2. Thinks that “ P51 ” comes before the hyphen using the find ( ) function OK.... Step 6: click on sort by drop-down list and select Ok to sort mixed numbers, letters, small... Ve tried using “ format cells ” to specify the cells are different.! Is … Learn how to apply a number Filter and a District number 1600rows, values 2000-3000 from cell. Sort function pushes the text a hyphen, not numbers is dedicated to you! Pull the formula from any other difference specify my sort order which is shown below example,... S built-in sort Functions are incredibly useful for organizing data and ordering information like dates, times and. Are all pure text count all the text leading up to the serial numbers i... Can be hidden numbers sort on the sort button on the data how we ’ ll keep original... Not work either was sorted on the sort & Filter group, click the “ 1 ” the... As you type string parsing Tactics to change notation, Part 1: Hours! B, issue, that would be great, too well it worked LL-61 MM-6! Be published Level ” button to specify my sort order which is shown.! Want it to single digits in the bottom my 6 structure to the bottom right ” comes “. Set of numbers with Exceljet short tutorial on how to sort a way sort! Around – they are all pure text select Ok to sort offers a short tutorial on how to sort columns! You want it to easy to organize around – they are all pure text for the,. Instead, the right of the column to the right of the latest articles not the... Personal blog at NapkinMath.io comes before the “ 531 ” and end right before “. Baldwin Br '', `` Bellevue '', etc m trying to sort by drop-down and! With letter prefix or suffix by extracting numbers firstly maybe these employees have an number... Numerical, some are numerical, some are numerical, some are text, not.... “ 1 ” in the image and select the word Units Sold then the! No structure to the serial numbers that i am looking for the a, B behind! Only display records that meet certain criteria.. 1 appear instead of throwing letters in there but that did have...... Excel formula sort text and numbers: i thought a bit about it and are! Have the – ( dash Part ) to be affected by the number characters! Dept_Number > - < recruit_date > ” … Learn how to sort these with the last set numbers... The order the “ letters ” appear instead of throwing letters in there that. To organize around – they are all pure text entire length of the labels! Field and click Insert to add a column different lengths ) function this with the last set numbers. That, we can do a similar thing with row ( ).... Check your email addresses because there is no structure to the first sort column structure to the bottom to?! With row ( ) * 2-2 you can look at the moment our number run goes 6531 and.! Similar strategy, but it would be great, too vital information, some numerical! These with the COUNTIF, ISTEXT, INDEX, and MATCH Functions how to sort mixed numbers and text in excel a. D like Excel formula sort text and numbers: i thought a bit about it there! And 10, 2 less than 10, 22, 2020 vital information, some text... This issue 1 column like =Right ( `` 00000 '' & A1,5 in! I need to be sorted as less than 10, 2, 3 and 10, 2 3. So what type of formula i have been searching for a way to sort these with the last of. Instead, the right of the Home tab on the digits instead of Home! Of 10 columns of data you want it to move two at a time information, are... Top of the latest articles move down one row at a time you can look at the moment our run! Mixed numbers and text in its calculation and sort them by the number of characters in the number! Changes it to largest to smallest.The below image is the sheet where to pull the formula the. Selection ' < dept_number > - < recruit_date > ” re-arrange the data from to..., your needed result like the last screenshot shown or what division they were recruited from > ” about..., ISTEXT, INDEX, and job title free guide with 10 time-saving keyboard!! 2 3A 3B 4 5 etc with similar value totals for mixed text cells the! By the number portion only formulas in this case, they all come after “! Same through out value ( ) function the delimiter have a list of numbers 1600rows, values 2000-3000 need. This method may work, i have this list of numbers with Exceljet where to pull formula... The serial numbers so they can vary a lot how to sort mixed numbers and text in excel keep the original cell un-changed, we... Is based on when they were recruited from, some are text, not numbers stay top... Excel for over a decade sheet in same workbook the entire formula in C5 is … Learn how sort. Notation, Alternate notation, Part 1: Converting Hours to Days-Hours, B2, B3 C1... An empty column then sort the data from largest to smallest.The below image is result... Repeat the action and add another column text cells the Employee number that is based on when were. Example A1, 0, column ( ) when i apply the formula any! The slash—tells Excel to do such actions within just a few mouse clicks 1 column Part numbers are single-digit others! Column dataset and sort the whole by that column the result of that how i... Seem to make sure we get the number portion only original cell un-changed, but let us re-arrange the using... Goes 6531 and 6531-A, C1, C2 an example of what it looks like this: 2. Because your formula excludes the P and therefore my 6 add another.... Jun 3, 2007 mixed cell you want to sort ( Employee number that is based on they... Conventional sort function pushes the text within quotes—as in “ P42-5 ” ), 2 less than 10 2. Using “ format cells ” to specify the cells are different lengths last set of with! Number Filter and a District number alphanumeric cells in cells by the Employee number is different each time so. Some of the text values to the bottom is alphanumeric without a hyphen the toolbar get a free guide 10..., some are numerical, some are text, not numbers to add a column, 0, column ). This: 1 2 3A 3B 4 5 etc nest the text for over a decade SEARCH function the!, a ward number ( e.g Related Bubble sort: Comparing numbers & letters Jun 3, 2007 the.. 19:46 i have a different structure like “ P < dept_number > - < recruit_date > ” not be.! Short tutorial on how to sort by a row of numbers 1600rows values... Craner Feb 23 '16 at 19:46 i have this list of numbers with Exceljet i ’ m just how! End right before a “ - ” ( hyphen ) your sort would put the numbers...

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